Business Assistant

• High school diploma or equivalent. 
• One year of clerical or secretarial experience. Completion of academic college course-work, or vocational technical school may substitute for experience. 
• One year of academic training in bookkeeping/accounting or of significant bookkeeping experience. 

• Proficiency in the use of Microsoft Office applications (i.e. Word, Excel, Outlook, Publisher, PowerPoint, etc.).

• Self-directed; able to complete projects within timelines and without direct supervision.

• Ability to learn advanced computer operations and electronic banking processes.

• Effective verbal and written communication skills.

• Strong bookkeeping skills in accounts payable and accounts receivable.

• Knowledge of electronic record keeping. 

• Process and record IEA accounts payable and assure all invoices are correctly authorized and coded.

• Maintain knowledge of accounting applications and Microsoft Office applications utilized by the Association. 

• Provide budget and coding support to IEA staff as needed. 

• Process and code per-diem forms for Association meetings and obtain proper authorizations. 

• Assist in the budgeting process by providing data and reports, as requested.

• Assist in the annual audit process by providing the auditors with account analysis and documentation, as required. 

• Maintain and organize workplace by regularly filing check requests and accounts payable support documentation in a timely manner. 

• Date stamp and distribute daily business office mail. 

• Assist with daily bank deposits and recording of cash receipts. 

• Assist with membership processing in the membership database system. 

• Assist IEA leaders and staff with inquiries related to membership records and requests for membership reports, forms and other materials as requested. 

• Assist with cash receipts and accounts receivable functions, as assigned. 

• Assist with clerical duties, including filing and record management. 

• Assist with the administration of payroll and employee benefits records. 

• Assist with preparation of required state and federal reports. 

• Share responsibility for covering phone calls in the IEA central office. 

• Maintain confidentiality of IEA financial and HR/benefits records. 

• Perform other relevant duties, as assigned.

Annual salary range is $46,902-$61,478 and will be based on experience. Generous benefits package including full family health, dental, and vision insurance; paid vacations and holiday leave; and 401(k).