Vacancy Announcement: Business/Membership Associate

 

The Idaho Education Association is seeking qualified applicants for the position of Business/Membership Associate.  The person in this associate staff position, under the supervision of the Director of Business and Finance, primarily processes and records daily cash receipts and membership transactions of the Idaho Education Association (IEA) and the IEA Children’s Fund, and further assists fellow Business Office team members in conducting other business and membership functions, as assigned by the Director of Business and Finance (DBF).

Posting Date:  July 1, 2014
Closing Date:  July 8, 2014; applicant screening will begin on July 9, 2014; position available July 16, 2014

EDUCATION

The candidate must have attained at least a High school diploma or equivalent.
 

PROFESSIONAL EXPERIENCE

  1. Three years of clerical or secretarial experience. Completion of academic college course work, or vocational technical school may substitute for up to 1 year of experience.
  2. Academic bookkeeping training or one (1) year of bookkeeping experience..

 

SPECIFIC DUTIES AND RESPONSIBILITIES

  1. Process and record IEA and IEA Children’s Fund daily cash receipts.
  2. Work with business office team members and region associates to ensure proper setup for collection and processing of dues, including the use of electronic funds transfer.
  3. Work with business office team members, local leadership, school districts, and region associates to maintain current membership records.
  4. Perform periodic membership and dues accounting and recording functions (e.g. monthly dues billings, dues refunds to locals, FYMP, EFT failure follow-up, membership dues and EFT PAC contribution cancellations, etc.).
  5. Prepare, process, and follow-up on miscellaneous billing issues (e.g. retiree insurance reimbursements, NEA vouchers, personal staff expenses, rent collections, BEA and MEA reimbursements, etc.).
  6. Prepare and record periodic transfers between IEA accounts.
  7. Prepare routine periodic and year-end reports for cash receipts and membership, as well as non-routine reports, as requested by the Sr. Accountant and the Director of Business and Finance.
  8. Maintain an organized workplace by regularly filing cash receipts and membership support documentation.
  9. Assist IEA leaders and staff in the development of membership solicitations, campaign materials, and correspondence.
  10. Assist IEA staff by providing membership reports and forms, as requested.
  11. Assist with accounts payable functions, as assigned.
  12. Assist with date stamping and distribution of daily business office mail.
  13. Assist with the administration of payroll and employee benefits records.
  14. Assist in answering phone calls coming into the headquarters office.
  15. Maintain confidentiality of IEA financial and HR/benefits records.
  16. Perform other relevant duties as assigned.

 

KNOWLEDGE AND SKILLS REQUIRED

  1. Proficiency in use of Microsoft Office applications (i.e. Word, Excel, Outlook, Publisher, PowerPoint, etc.).
  2. Self-directed; able to finish projects within timelines and without direct supervision.
  3. Ability to learn advanced computer operations and electronic banking processes.
  4. Effective verbal and written communication skills.
  5. Strong bookkeeping skills, especially accounts payable and receivable, record keeping.

 

REPORTING RELATIONSHIP

The Business/Membership Associate reports to the Director of Business and Finance
 

SALARY AND FRINGE BENEFITS

Salary will be commensurate with qualifications and experience.  Fringe benefits include annual leave; health, life, and disability insurance; defined benefit retirement plan; and 401(k) plan.
 

APPLICATION PROCESS

Please send a letter of interest, resume, and three (3) references to:

 

Business/Membership Associate Search
c/o Sandra Tisdale, Director of Business and Finance
Idaho Education Association
PO Box 2638
Boise, ID  83701-2638

OR email to stisdale@idahoea.org

 

For more information call 208-954-5811 or 1-800-727-9922.

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BUSINESS/MEMBERSHIP ASSOCIATE

JOB FUNCTION AND PURPOSE

The person in this associate staff position, under the supervision of the Director of Business and Finance, primarily processes and records daily cash receipts and membership transactions of the Idaho Education Association (IEA) and the IEA Children’s Fund, and further assists fellow Business Office team members in conducting other business and membership functions, as assigned by the Director of Business and Finance (DBF).

Minimum Qualifications:

High school diploma or equivalent.

Three years of clerical or secretarial experience. Completion of academic college course work, or vocational technical school may substitute for up to 1 year of experience.

Academic bookkeeping training or one (1) year of bookkeeping experience.

Knowledge and Abilities:

1. Proficiency in use of Microsoft Office applications (i.e. Word, Excel, Outlook, Publisher, PowerPoint, etc.).

2. Self-directed; able to finish projects within timelines and without direct supervision.

3. Ability to learn advanced computer operations and electronic banking processes.

4. Effective verbal and written communication skills.

5. Strong bookkeeping skills, especially accounts payable and receivable, record keeping.

Duties:

1. Process and record IEA and IEA Children’s Fund daily cash receipts.

2. Work with business office team members and region associates to ensure proper setup for collection and processing of dues, including the use of electronic funds transfer.

3. Work with business office team members, local leadership, school districts, and region associates to maintain current membership records.

4. Perform periodic membership and dues accounting and recording functions (e.g. monthly dues billings, dues refunds to locals, FYMP, EFT failure follow-up, membership dues and EFT PAC contribution cancellations, etc.).

5. Prepare, process, and follow-up on miscellaneous billing issues (e.g. retiree insurance reimbursements, NEA vouchers, personal staff expenses, rent collections, BEA and MEA reimbursements, etc.).

6. Prepare and record periodic transfers between IEA accounts.

7. Prepare routine periodic and year-end reports for cash receipts and membership, as well as non-routine reports, as requested by the Sr. Accountant and the Director of Business and Finance.

8. Maintain an organized workplace by regularly filing cash receipts and membership support documentation.

9. Assist IEA leaders and staff in the development of membership solicitations, campaign materials, and correspondence.

10. Assist IEA staff by providing membership reports and forms, as requested.

11. Assist with accounts payable functions, as assigned.

12. Assist with date stamping and distribution of daily business office mail.

13. Assist with the administration of payroll and employee benefits records.

14. Assist in answering phone calls coming into the headquarters office.

15. Maintain confidentiality of IEA financial and HR/benefits records.

16. Perform other relevant duties as assigned.